Tolani Foundation Facilities

General Information, Rules and Regulations for the Hostels under the Management of Gandhidham Collegiate Board

Gandhidham Collegiate Board
Hostel for Boys - I

Opposite Post Office, Adipur - Kachchh.
Tel. : 02836 - 264 990
(Specially for Polytechnic Students)

Capacity : 60 Rooms in 4 Wings - each room 4 seated.

Gandhidham Collegiate Board
Hostel for Boys - II (New Boys' Hostel)

Near Gopal Stadium, Adipur - Kachchh.
Tel. : 02836 - 264 991

There is a quota system, for all the institutions
(including Polytechnic)

Capacity : 67 Rooms (including VIP & Warden Rooms)
accommodating 240 students in two, three & four seated.

S.P.T. GIRLS' HOSTEL
Railway Station Road, Near Girls Wing of Polytechnic,
Adipur - Kachchh.
(The hostel has a quota system for all the institutions.)
Capacity : (A) Hostel Main Bldg. 16 rooms - 4 seated.
(B) Hostel Annex. I - 15 rooms
(10 rooms - 3 seated & 5 rooms 2 seated.)
(C) Hostel Annex. II - 29 rooms, all are 3 seated.

FEE  STRUCTURE :

Gandhidham Collegiate Board
Hostel - I

For One Term	Rs. 2000/-
Admission Fee (One Time)	Rs. 0500/-
Deposits (Refundable)	Rs. 2900/-

Gandhidham Collegiate Board
Hostel - II

Gandhidham Collegiate Board
Hostel - II

Two Seated Rooms - For One Term	Rs. 4500/-
Three Seated Rooms - For One Term	Rs. 3000/-
Admission Fee (One Time)	Rs. 0500/-
Deposits (Refundable)	Rs. 4200/-

S. P. T. GIRLS HOSTEL
Hostel - II

For One Term	Rs. 2300/-
Admission Fee (One Time)	Rs. 0500/-
Deposits (Refundable)	Rs. 2900/-

S. P. T. GIRLS HOSTEL

Two Seated Rooms - For One Term	Rs. 4500/-
Three Seated Rooms - For One Term	Rs. 3000/-
Admission Fee (One Time)	Rs. 0500/-
Deposits (Refundable)	Rs. 4200/-

Electricity will be charged extra in IInd Term at the time of acceptance of fees.

Fees once paid will not be refunded in case of withdrawal of admission from the Hostel. Only deposits will be refunded after submitting No Dues Certificate from the Hostel Superintendent.

The hostel committee under the Chairpersonship of the President, Gandhidham Collegiate Board frames the rules and regulations of the Hostels, and is the final authority in matters concerning the Hostels. The Hostel provides accommodation
during the operative academic sessions.

Students are strictly required to adhere to all hostel rules and regulations. Non-compliance in any manner may result in suspension from the hostel and even from the college.

1. For Hostel Admission :

1.1 Hostel accommodation is provided to students admitted only in colleges managed by Gandhidham Collegiate Board as regular students and are coming from outside Adipur / Gandhidham.

Although we try to accommodate every outstation students, these facilities are strictly on first-come-first-serve and availability basis

1.2 Exceptions may be made in the special case (subject to availability of seats) and on a case to case basis after scrutiny of the applicant's circumstances by the Hostel Admission Committee..

1.3 A student seeking admission to the Hostel should apply on the prescribed form available from the Hostel office. The management reserves the right to deny admission to the Hostel to a candidate without assigning any reasons.

1.4 At the time of admission the applicant and his/her parents/guardians shall be required to give an undertaking for good conduct, payment of dues in time, adherence to College/Hostel rules to be enforced from time to time. For women applicants, the parents/guardians must also nominate (with signature attested and verified) a local guardian, and also provide his/her photograph.

1.5 Admission to the Hostel cannot be claimed as a matter of right by those who have been residents in the preceding years. nd There will be no automatic admission to the Hostel in the 2 and rd 3 year.

1.6 Residents are required to vacate their rooms within 5 days of their last University/College annual examination and hand over the keys of their rooms to the Warden, failing which they would not be admitted to the Hostel the following year even if otherwise eligible. The management/warden is authorized to remove the belongings in the room (if any) and put an official lock.

Any resident who ceases to be on the rolls of college of Tolani
Campus shall not be allowed to retain his/her seat in Hostel.

2. Facilities :

(i) Cots with mattress, table, chair and cupboard are provided by the hostel authorities.

(ii) Drinking water coolers with Aqua Guard are available in the hostels.

(iii) In winter hot water is available in bathrooms.

(iv) Every hostel has a television set for entertainment.

(v) Newspaper reading facility is available in every hostel.

(vi) Laundry facilities from outside agency are available.

3. Mess Facilities :

Every hostel has an in-house Dining Hall & Mess.

The present rates are as under :

Rs. 950/- Gandhidham Collegiate Board Hostel - I
Rs. 950/- Gandhidham Collegiate Board Hostel - II
Rs. 900/- S. P. T. G. Girls Hostel

Students are allowed 7 cuts during the month (Rs. 2/- will be charged against each cut). If they do not want to dine at mess for a longer duration in a month, they will be charged for 23 days anyway (in vacations Mess Bill will not be charged). Students have to pay the mess bill directly to the Mess every month.

3.1 The mess is run by a contractor authorized by the management. A mess committee comprising elected students, warden and a member of the Management is formed for smooth functioning of the mess.

3.2 All residents are required to take their meals in the dining hall during the hours fixed. Membership to the mess is compulsory for every student of the Hostel. However, in exceptional circumstances, a resident may be allowed to put his/her diet off for a period of not more than seven days. A minimum charge of Rs. 2 (Two) per day will be charged from during such a period. Resident going out of station for seven days or more should sign off in the register available with the mess manager, failing which the mess bill will be charged in full.

3.3 A resident can entertain a guest for meals in the mess after buying a guest coupon, which will be available during meals in the dining hall.

3.4 Meals will not be served outside the dining hall except in the case of illness. In no case will utensils be allowed to be taken out of the kitchen/dining hall premises.

3.5 Late breakfast and dinner are not allowed. Late lunch will be kept only for those residents who come late due to their classes/exams. This facility is possible only after prior information to the mess manager.

3.6 No personal cooking shall be permitted in any room.

3.7 Residents are not permitted to enter the Kitchen.

3.8 Mess and Hostel dues should be cleared by the 10th of every month or as announced by the Hostel authorities from time to time. Mess charges must definitely be cleared by the 10th of every month, failing which a late fine of Rs. 10/- per day will be charged. In the first week of the following month the parent/local guardian will be informed and the resident student will not be allowed to have food in the mess and he/she may be liable for any other disciplinary action which the Warden deems fit. All mess charges are subject to revision from time to time.

4. General Rules and Conditions for Residents :

4.1 If it is found at any time that a student has secured the admission to the Hostel by furnishing wrong information (forged marks-sheet/documents) or by concealment of any vital information regarding Hostel/College admission rules, his/her admission will be cancelled forthwith. If any resident is found to be forging parents/local guardians' signature, he / she will be expelled from the Hostel.

4.2 At the time of admission, a resident will have to give an undertaking that he/she abides by the rules of the Hostel as framed from time to time. This undertaking will have to be countersigned by the guardian/parent of the resident.

4.3 A resident may have a guest for a maximum period of one day with prior written permission of the warden. The same person cannot be the guest of another student thereafter. Any resident having any unauthorized guest shall face strict disciplinary action. The guest register is always available with the day and night security guard, who is on duty at the gate. A resident must obtain prior permission from the Warden and make entry in the guest register before having a guest in his/her room. The guest charge will be decided by the Hostel
Committee. No guests are allowed in a room in the absence of allottee.

4.4 Residents are responsible for the care and maintenance of furniture and fixture provided to them at the time of admission. They are required to return the allotted furniture in good condition. Any damage of Hostel property or correction is liable to lead to a collective penalty on all bonafide residents of Hostel. Residents are not permitted to use additional appliances such as coolers, heaters etc. However, electric iron may be used with the prior permission of the Warden. Appropriate charges will be levied for the use of such appliances.

4.5 Residents must maintain proper decorum in the Hostel. They are required to behave properly with members of the service staff and their fellow students. Students are required to maintain silence in the corridors, and care should be taken not to disturb the atmosphere of the hostel by playing loud music or by making noise. Any activity disturbing others will be against the rules.

4.6 Residents are expected to keep their rooms, bathrooms and surroundings tidy. They are not to disfigure the walls. They are accountable for any misuse or loss of Hostel property.

4.7 The Warden/Principal can, without assigning any reason, change/open the room allotted to a resident. Non-compliance of order in this regard is to be treated as a serious breach of discipline inviting penal action. Any attempt or connivance leading to any damage to Hostel property/building or image of the institution shall be treated as an act of gross indiscipline inviting penal action including fine as well as cancellation of seat. Every resident is required to abide by the rules and regulations of the Hostel. Any one breaking any rule will be liable for disciplinary action, including a fine, warning and ultimately expulsion from the Hostel.

4.8 No student shall leave the hostel without seeking permission from the Warden. The same applies to leave for the vacation periods. Residents are advised to procure such permission well in advance before the commencement of vacation to avoid last minute inconvenience.

All leave applied for or sanctioned must compulsorily be entered in the leave application book.

Additional Rules for Girls Hostel

4.9 All the students should return to their rooms by 8.00 p.m.

4.10 Male visitors are TOTALLY prohibited from entering the premises of the Women's Hostel. Visitor to the Women's Hostel can meet residents strictly between 5 p.m. and 7 p.m. in the designated visitor's area.

4.11 A roll-call will be taken at 8.00 p.m. daily. All residents are required to be present, unless prior leave has been obtained from the matron. No resident must leave the Hostel after the roll call. Violation of this rule leads to expulsion.

4.12 Outing is allowed to a resident thrice a week Timings are 5 pm to 7 pm in summers and 4.30 pm to 6.30 pm in winters.

4.13 Late night-out is allowed until 10.00 pm upto maximum of two occasions in a calendar month. For security reasons, the local guardian or any escort approved by her must accompany the ward back to the Hostel. Night-out leave is allowed up to maximum of TWO every month for a visit to local guardian.

Parents/Guardian must specify whether late night-out leave is to be granted to their daughter/ward, specifying the name and address of the Local Guardian with whom only overnight stay will be permitted. It is to be noted that the Hostel shall not be responsible for a resident when she is outside the Hostel Campus.

The signature of the local guardian must be verified and attested by the Parents / Guardian while grating the above 'permission' at the time of admission. Residents are required to fill out a nightout leave form every time they avail of such leave. Upon return from a 'night-out leave' this form must be produced before the Warden, duly signed by the authorized local guardian. The signature will be matched with the available records every time by the Hostel Warden.

Permission for an overnight stay in a place not specifically mandated by parents/guardians at the time of admission in the designated form will not be granted. Any residents failing to return to the Hostel after the expiry of her leave without intimation will be liable to strict disciplinary action.

5.  Medical Facilities :

At the time of admission, all students are required to fill in the Medical Fitness form available in the Hostel office. In case of a medical emergency a student will be taken to the nearest hospital and the local guardian will be informed. The local guardian will have to take charge thereafter and the entire responsibility for treatment and related expenses will be borne by the Parents / Local Guardian.

6.  Games and Students Activities :

Common Room and Games : The hostel has common room equipped with daily newspaper and magazine, carom board, chess etc., Television with cable is provided. The Hostel also has gymnasium facility on the playground which is available on payment.

7.  Withdrawal from the Hostel :

The Hostel security deposit will be refundable only after the room has been vacated. The payment will be made only after the receipt of a request on the prescribed application form, and after deducting the cost of breakage and outstanding dues, if any.
Security money has to be claimed within seven days after leaving the Hostel; the same will lapse to the Hostel's account.
In case of withdrawal, hostel charges will not be refunded.

IMPORTANT :

• Admission to the hostel rests entirely with the hostel authorities.
• Hostel accommodation cannot be claimed as a matter of right.
• Hostel Authorities are not responsible for the personal safety and safety of the belongings of Hostel.
• Mobile phone is permitted at one's own responsibility.
• No outsider is allowed to stay in the rooms.  Any inmate found to be supporting illegal stay of outsiders will be expelled from the hostel after cancelling the admission and forfeiting deposits.
• Misbehavior of any kind within or outside the hostel premises will not be tolerated and is liable to strong disciplinary action.

* The College in which a hostel-inmate pursues his/her studies shall be involved in the case of misbehavior, illegal conduct, dues clearance etc. at the hostel; The college shall also take the necessary action in the matter, according to the rules and regulations. Hostel complaints may even lead to termination of admission/dismissal of the concerned student from the college.

* Hostel authorities/management will not be responsible for any criminal/illegal activities indulged in by the hostel-inmates.  The resident shall be solely responsible in such cases and will be handed over to the Police.

* Any inmate involved in the acts against the general interests of the hostel and its decorum will be dealt with strictly and will be liable for legal action.

* RAGGING, IN ANY FORM, CAUSING MENTAL AND PHYSICAL AGONY AND ABETMENT, IS STRICTLY PROHIBITED UNDER UNIVERSITY ORDINANCE - XVC AND WILL INVITE STRICT DISCIPLINARY ACTION TO THE EXTENT OF EXPULSION FROM THE HOSTEL.